Our commitment to your privacy
As with all forms of market research, your co-operation in our surveys is voluntary at all times. You are entitled at any stage of the survey, or after submitting the survey, to ask that we destroy or delete any Personal Information that includes your survey responses. Again, this doesn’t apply to information that has been anonymised.
From 25 May 2018, when the General Data Protection Regulation comes into force in the EU, you may also have the following rights if we hold Personal Information about you:
- Right to rectify your Personal Information;
- Right to data portability;
- Right to restrict processing of your Personal Information;
- Right to erase your Personal Information;
- Right to withdraw consent to use your Personal Information.
From 25 May 2018, if you notify us that you wish to exercise any of these rights we shall take reasonable and timely steps to comply with your request (within 30 days). We shall also notify third parties to whom we have transferred your Personal Information of these changes.
Kantar Media will maintain standards of professional conduct in the collection and reporting of the Personal Information you provide. We are a member of the Market Research Society (www.mrs.org.uk) and adhere to their code of conduct for market research, as well as all relevant UK and EU data protection legislation.
Personal information we collect
We collect your name and contact details (such as your address, email address, mobile phone number and landline telephone number). We also collect your answers to our survey questions when you send your completed survey to us.
We may receive your contact details from another Kantar company (such as Kantar TNS), but only if you have told them that you are happy for your contact details to be provided to us.
We may also obtain additional information about you from third parties, such as media and content companies, retailers, social media companies or other service providers, and add that to the Personal Information that we hold about you. (We will do this only where the third parties have confirmed to us that you have agreed for your Personal Information to be used in this way.) This may involve sharing some of the Personal Information that we hold about you with those third parties so that they can match their records with ours. However, these third parties will not be permitted to use the Personal Information that we share with them for any other purpose, and will be required to delete that Personal Information once they have provided the additional information to us.
How we use your personal information
We use your Personal Information to provide a database to third parties containing aggregate information. This database provides information on general media usage, product consumption and attitudes (for example, 10% of a particular demographic group uses product X), and will not contain any information from which you can be identified.
We also anonymise your Personal Information and provide third parties with access to this anonymous information. You will not be identifiable from any of the information that we make available in this way.
We use your contact details for the administration of the survey process (for example, to remind you to send your completed survey to us) and for the incentive processes. This information may include your name, address, email address, mobile or landline telephone number and all other information necessary to enable the proper administration of the survey reminder and incentive processes.
We normally keep your Personal Information in identifiable form for no longer than four years from when we collect it. We may anonymise your Personal Information and retain the anonymised information for an indefinite period. We shall review the data that we hold about you on a regular basis by conducting data protection impact assessments and consider whether it is necessary for Kantar Media to continue to hold personal data in accordance with applicable data protection laws.
Disclosing your personal information
From time to time, we may provide your Personal Information to third parties to provide limited services on our behalf (such as producing research products and services) as described below:
- We use service providers to help us process your Personal Information. From time to time, we may make changes to the service providers we use. Service providers are not permitted to use your Personal Information for their own purposes, or for any purpose other than providing services to us, and they may not retain the Personal Information for any longer than required to perform these services;
- As explained above (under ‘Personal Information we collect’) we may share your Personal Information with our trusted partners in order to match additional data to your survey answers (for example, media, retailer, social media or other service provider data). We will do this only where our trusted partner has confirmed to us that you have agreed for your Personal Information to be used in this way.
We may also share your Personal Information with our trusted partners to help them identify similar people, so that they can show those other people personalised adverts (such as on websites). However, this will never be used to target advertising to you individually, and we prohibit our partners from using your Personal Information in this way, so you won’t start receiving particular adverts just because of the answers you’ve given to one of our surveys.
In all cases, we require our trusted partners to maintain confidentiality of the Personal Information we provide them, and to commit that your Personal Information is used only for the purposes specified above and never used to identify you in our survey results or to contact you.
Data security & storage
Whenever your Personal Information is stored, transferred, or processed by us, we put in place reasonable administrative, technical and physical safeguards to protect against unauthorised access to that information. However, no security measures are 100% impenetrable and we cannot guarantee protection against all potential security breaches. Moreover, the transmission of information over the Internet is not inherently secure, and we are not responsible for the transmission of information over networks that we do not control.
We may transfer your Personal Information to countries outside of the European Economic Area (EEA), which may include countries that do not provide the same level of data protection as the UK and other EU countries. Whenever we transfer your Personal Information outside the EEA, we will put in place measures to ensure that the transfer is carried out in compliance with applicable data protection law.
For your added protection, we store your answers to our surveys separately from other information that we hold about you (such as your name and contact details), and we put in place safeguards to restrict access to both sets of information.
Kantar Media may collect Personal Information that is classified as a "special category" of personal data. This can include racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person's sex life or sexual orientation. Where we ask questions such as these, you can choose whether or not to provide this data to us.
Kantar Media may use your Personal Information to re-contact you for further studies. We will do this only if you have given us your permission to do so. Your participation in these further studies is entirely voluntary, and you are free to withdraw your permission at any time.
In order to effectively target these further studies, Kantar Media may use your survey answers to identify relevant surveys for you (for example, if you have told us that you read newspapers, we may send you a survey on newspapers).
If you no longer wish to receive communications from Kantar Media about the survey you are completing, please send an e-mail to email@example.com and type ‘Opt-out’ in the subject box.
If you no longer wish to receive communications from Kantar Media at all, please send an e-mail to firstname.lastname@example.org and type ‘Remove’ in the subject box.
How to access and correct your personal information
You are entitled to receive a copy of the Personal Information that we hold about you, and to have any incorrect Personal Information about you corrected.
You can do this by emailing email@example.com or writing to Privacy Enquiries, Kantar Media UK Ltd, 222 Gray’s Inn Road, London WC1X 8HB.
If you have any questions or concerns relating to privacy, you can contact our Data Protection Officer Gillie Abbotts-Jones by emailing firstname.lastname@example.org or writing to Privacy Enquiries, Kantar Media UK Ltd, 222 Gray’s Inn Road, London WC1X 8HB.
You also have the right to make a complaint directly to the Information Commissioner's Office ("ICO"), which is the relevant Data Protection Authority. To do so, please visit the ICO website: www.ico.org.uk/global/contact-us/.
Kantar Media UK Limited is a company registered in England and Wales (Company No. 00275304) and its registered address is 222 Gray's Inn Road, London, England, WC1X 8HB.